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A window will appear allowing you to set which folders you archive, and how often. In the window that pop ups, click on the ‘Other’ tab, and then the ‘AutoArchive’ button. In Outlook 2007, click ‘Tools’ then ‘Options’.In the Home tab above your inbox, there should be a group of icons somewhere towards the left of the ribbon that looks like this: If you’re using Outlook 2016, there is a quicker way to archive a folder. A quicker way to manually archive a folder in Outlook 2016 Click the Browse button and select the folder on your hard disk where you want to save your archive to and click ‘OK’. Towards the bottom of the window, you’ll notice the words ‘Archive File’, with a filename and a Browse button next to it. In the window that pops up, click on the email folder you want to archive. Click on it and another menu will appear. There should be a button on the right called ‘Tools’ that appears on the right. In Outlook 2016, click ‘File’, and then ‘Info’ on the left hand side of the window.There should be a button on the right called ‘Cleanup Tools’ that appears on the right. In Outlook 20, click ‘File’, and then ‘Info’ on the left hand side of the window.In the window that pops up, make sure the folder you want to archive is still selected. Towards the bottom of the window, you’ll notice the words ‘Archive File’, with a filename and a Browse button next to it. In Outlook 2007, click on the mailbox or folder you want to archive.Once you know which version of Outlook you have, it should be easy to track down where the archive feature is located in order to manually archive a folder: It’s helpful to write this version number down for future reference. It might be Office 2007, Office 2010, Office 2013 or Office 2016. There should be an option called ‘About Outlook’.Ī window should then pop up which includes your version number. If there’s no ‘Help’ menu at the top, then click ‘File’, then ‘Office Account’.If the menu at the top has an option called ‘Help’ (it should be at the far right), click on it, and then ‘About Microsoft Office Outlook’.This means that the first step you need to take is to find out which version of Outlook you’re using. And, of course, archiving emails is one of those features they’ve renamed and moved in different versions. In its infinite wisdom, Microsoft has decided to rename features in different versions of Outlook, and in some cases place them in a different menu. Identify which version of Outlook you’re using Here are five simple tips to help you stay in control of your overflowing inbox: 1. We will not share your details with third parties. In addition, you can manually transfer old items to a personal folder.I have read and accept the privacy policy and terms and conditions and by submitting my email address I agree to receive the Business IT newsletter and receive special offers on behalf of Business IT, nextmedia and its valued partners. "Archive Folders" in the navigation pane of your Folder list.
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In Outlook 20, your archive folders will be listed under In the navigation pane of your Folder List. In Outlook 2010, your archive folders will be listed under "Archives" Properties, and then click the AutoArchive tab. To change the settings for individual folders (e.g., Select or deselect the first checkbox to enable or disableĪutoArchive.Outlook will then archive items based on the settings you chose. In the Ribbon, select AutoArchive settings.Setting up AutoArchive and accessing your messages in Outlook In Outlook 2010 The Outlook folders with AutoArchive automatically activated, alongĪnd Drafts folders do not have AutoArchive activatedĪutomatically. Byĭefault, it will prompt you before archiving items every 14 daysĪnd delete expired email messages from your mailbox. Your computer's hard drive, or a workgroup or departmental server. Other items to a separate personal folder (. Note: AutoArchive is not available in versions ofĪutoArchive is a feature in Outlook that moves old mail and Information here may no longer be accurate, and links may no longer be available or reliable.
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